Public Records

The Town Clerk's Office is responsible for maintaining all official Town records in accordance with State, Federal, and Local regulations, as outlined in California Government Code Section 7920, et seq., also known as the Public Records Act. Staff is allowed a period of ten days to respond to your request.

The Town of Truckee offers a variety of documents online for public access, including Town Council agendas and minutes, Planning Commission agendas and minutes, budget information and staff reports used for decision-making by various governing bodies.

Browse public documents.

Request Records

Make a Request for Public Records online. If you are requesting building plans, please include the signed affidavit to the Records Office via email. The affidavit must be signed by the owner of the property.

Download the required affidavit form to request copies of building plans (PDF).

Further Information

Please call the Town of Truckee main line at 530-582-7700, if you have other questions or would like more information.

FAQs

How do I use the database?

Users can either browse documents or search for a specific document(s) by using a single word or phrase in a document.

To browse documents, click on "Click here to browse documents", the window will automatically open in the browse function. Open the Public Folder in the left pane. Continue opening folders until you find the document you are looking for. To view the document, click to open.

To search for a document using a specific word or phrase, click on search. This will provide you with complete directions on the two basic types of searches that can be performed via Weblink.

To print or scroll through a document, you must convert to PDF first. Click on the PDF icon to the right of the page navigation bar to start the process.

Laserfiche documents are scanned to an image format which can be indexed and searched online. Printing these documents requires that the pages be converted to PDF format.

You may then print or scroll through the document. Pages can be printed one at a time or as a complete document. Some of our documents are very large; we have set a limit of 75 pages per download. The system can convert up to 75 pages to PDF at one time. If a document is more than 75 pages, the conversion will create multiple PDFs. This process is slower than a regular print function as the conversion to PDF takes several seconds for each page.

There are documents in the database are already in PDF format. When a link to a PDF file is clicked, the document is either downloaded to the user desktop or opened in the web browser.

What are the browser requirements?

Windows Users: Firefox, Internet Explorer 5.5 or Netscape 6.1 or later
Mac Users: Firefox, Safari 1.1, Netscape 6.1 or Internet Explorer 5.2

What does it mean 'Maximum Number of Sessions Has Been Reached'?

If you receive this error, please wait ten minutes and try and access the information again. The Town is working to increase the number of users. Please notify Records via email if the problem continues.

What is the California Public Records Act?

The fundamental idea behind the California Public Records Act (CPRA) is that governmental records shall be disclosed to the public, upon request, unless there is a specific reason not to do so. A person need not give notice in order to inspect public records at an agency's offices during normal working hours. However, if the records are not readily accessible or if portions of the records must be redacted in order to protect exempt material, the agency must be given a reasonable period of time to perform these functions.

When a copy of a record is requested, the agency shall determine within ten days whether to comply with the request, and shall promptly inform the requester of its decision and the reasons therefore. Where necessary, because either the records or the personnel that need to be consulted regarding the records are not readily available, the initial 10-day period to make a determination may be extended for up to 14 days. If possible, records deemed subject to disclosure should be provided at the time the determination is made. If immediate disclosure is not possible, the agency must provide the records within a reasonable period of time, along with an estimate of the date that the records will be available. The Public Records Act does not permit an agency to delay or obstruct the inspection or copying of public records. Finally, when a written request is denied, it must be denied in writing.

To learn more, please visit the Office of the Attorney General FAQ or CPRA Summary (PDF).

Why aren't my documents opening in Laserfiche?

In order to fully utilize the Laserfiche database pop-up blockers must be disabled in all browsers.

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